Customer Service Team Member - Sawmill Sports Hub
Full Time • Lil' Kickers of Willowbrook
JOB DESCRIPTION
Title: Customer Service Team Member
Supervisor: Operations Manager
Status: Hourly position
General Function:
The Front Desk Manager is responsible for providing member services and performing customer services duties designed to make the Sawmill Sports Hub member’s experience as pleasant as possible.
Responsibilities and Principal Activities: In harmony with the Mission, Established Policies, Strategic Objectives and Goals of the Sawmill Sports Hub, the position is responsible for, but not limited to, the following:
Job Objective
- First point of contact for guests entering facility
- Maximize customer sales, retention and experience
- Registration and payment processing
- Sales functions of front desk and café
- Data-entry
- Player card maintenance
- Waiver form maintenance
- Front desk and entry presentation, material and literature display, and general cleanliness and aesthetics
- Perform other duties & projects as requested
Customer Satisfaction / First Point of Contact:
- Be the “face” of Sawmill Sports Hub —greet all customers who call or enter
- Be knowledgeable about all Zone programs and activities
- Be a source of information and/or a conduit to someone who knows
- Facilitate all customer requests
- Follow up to be certain all requests are addressed
Assist with Customer Sales & Retention:
- Be up-to-date on the status of all Sawmill Sports Hub leagues, programs and activities
- Assist with sign-ins, payments, rosters, and schedules
- Disseminate sales information on additional programming
- Encourage renewals and additional participation
Registration and payment processing:
- Handle registrations hand-delivered, mailed to the Sawmill Sports Hub, received via fax, e-mail or other method
- Enter registration information into MIS
- Enter payment information into MIS
- Process registration form per Sawmill Sports Hub format (i.e. give registration form and copy of payment to sports director, youth director, general manager, etc.)
- Register and reserve birthday parties and other facility rentals and accept full payment or down payment as directed
Café assistance:
- Attend to café needs during off time
- Supplement sales of food and beverage items, tokens, and other retail items as needed
Data-entry:
- Entering of new data base information on Sawmill Sports Hub users
- Enter additional data information into MIS from, but not limited to: athletic association mailing lists, birthday party waiver forms, school field trip waiver forms, door prize entry forms from various activities, etc.
Player card maintenance:
- Taking photos of Sawmill Sports Hub player card participants
- Taking payment for Sawmill Sports Hub player cards
- Printing and distributing player cards as directed
Waiver form maintenance:
- Verify that all rostered team players have valid waiver forms on file
- Verify that all registered activity participants have valid waiver forms on file
- Ensure that all waiver forms have corresponding individual data entries in MIS
- Maintain alphabetical file catalog of all received Sawmill Sports Hub waiver forms
Front desk and entry presentation, material and literature display, and general cleanliness and aesthetics:
- Ensure that entry-way and front desk present clean, organized image to general public
- Ensure only Sawmill Sports Hub-approved materials are displayed
- Ensure materials are all current and up to date, if needed inform General Manager or appropriate sales personnel if materials are out of stock or need updating
Perform other duties & projects as requested, may include, but not be limited to:
- Set up of facility rooms and areas for birthday parties and special events
- Special office functions of mailings, copying materials, creation of flyers, writing of correspondence, etc.
- Maintenance or janitorial functions to ensure safe and smooth facility operations
- Informative or marketing telephone calls as directed
Skills/Training Requirements
1.Aptitude for Customer Service
2.Knowledge of Maximum Solutions software application
3.Data entry skills
About Us
Sawmill Sports Hub will feature playing areas designed for a variety of sports and activities, including up to two 200’ x 100’ turf fields, up to 10 volleyball courts, 3 basketball courts, 9 pickleball courts, along with up to 10 batting cages. There will be a dedicated sports performance area along with Birthday Party and meeting rooms. In addition our facility will provide a full-service café for both players and spectators.
Mission Statement
"At Sawmill Sports Hub, our mission is to provide a premier indoor sports facility that fosters growth, development, and enjoyment for athletes of all ages and skill levels. We are dedicated to delivering high-quality court and turf programming, including rentals, training, camps, clinics, parties, and events. By creating a welcoming and inclusive environment, we aim to inspire a lifelong love of sports and fitness within our community."
Vision Statement
"At Sawmill Sports Hub, we envision a vibrant community where every individual, from young children to competitive teens and recreational adults, finds their passion in sports. Our facility is not just a space, but a hub of energy, growth, and connection, where each member can explore, excel, and enjoy a variety of sports activities. We are committed to nurturing talent, fostering sportsmanship, and creating memorable experiences for all, making Sawmill Sports Hub the heart of our community's sports life."
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